To some, managing your e-mail may seem very easy. A post on the subject may seem repetitive. However, to others an e-mail inbox may be the source of a lot of stress. I receive many, many e-mails each day and I’m sure many of you receive even more than I do.
Some days I want to just close my laptop and run away (don’t worry, I actually love to receive e-mails, but sometimes they can be overwhelming).
Usually, I wake up to a few hundred e-mails each morning, and that doesn’t even include the hundreds of e-mails that automatically are sent to my Junk folder.
The weekends are a little lighter, but there are still a lot. Some of these e-mails are just coupons (ooooh Victoria’s Secret has a SALE today?), some of the e-mails are blog posts that are sent to my inbox, some are questions/compliments from readers, and the rest are usually business-related e-mails.
The last three categories are my favorite types of e-mails to receive.
Here are my tips to manage your e-mail inbox more effectively and efficiently.
Delete the junk immediately.
The first thing I do when I open up my e-mail is that I delete all of the junk right away. This way I feel a little less stressed because a lot of clutter has been eliminated.
Do you find yourself constantly deleting e-mails from the same company all the time? Why don’t you just unsubscribe? It will save you the hassle of having to delete their e-mails every day for the rest of your life. I’m sure that there are at least a few e-mails that you could unsubscribe from.
Create specific folders.
I don’t have the best memory in the world. If you tell me that you e-mailed me, I may not remember it. Placing e-mails in certain folders can help me remember what the e-mail was about without me having to read a single word of the e-mail.
So, this is why I like to create specific folders in my inbox. Once I receive and respond to an e-mail, I try to archive it if I can (unless the job is still ongoing and I know I will pull up the e-mail all the time).
Different folders could include:
- Awaiting Payment. This is of course e-mails where I am waiting payment.
- Payment Received. These are projects that are completely done with where I have received the payment and nothing is needed from me for the time being.
- Blog related. These are e-mails such as questions or compliments from readers.
- Business Leads. These are e-mails from potential clients.
- Wedding related. Yes, I have a folder dedicated to wedding stuff. There are so many e-mails related to the wedding!
If you absolutely hate e-mails or if you are too busy to answer them (such as if you are on a break or vacation), then you may just want to hire someone. I have had a few people in the past month ask me to completely manage their e-mails, so this is not out of the ordinary.
What tips do you have for e-mail management?